Defines the various types of policy statements guiding actions and practice within the organization including how these statements are developed and approved. Also includes information of relevance to the interpretation of policy statements.
GEN0101
Policy Authority, Distribution and Change
GEN0102
Definitions
GEN0103
Guidebooks
GEN0104
Protocol and Guideline
GEN0105
Directives and Standing Orders
GEN0106
Committee Form & Function
GEN0107
Emergency Response
GEN0108
Emergency Fan- Out Notification System Policy
Sets expectations for employee behaviour where organizational values dictate the acceptable code of conduct. Includes process for performance review, conflict of interest, fund raising and attendance.
HR0101
Employee Conduct
September 30, 2020
HR0102
Conflict of Interest
September 9, 2020
HR0103
Acceptance of Gifts, Donations and Honoraria
October 7, 2020
HR0104
Gambling Activities for Fund Raising
HR0105
Performance Review
August 9, 2023
HR0106
Attendance Management
February 9, 2000
HR0107
Attendance Control
HR0108
Alcohol Cannabis and Drug Use Policy
November 28, 2018
Defines the parameters for recruitment, hiring, termination and related information management.
HR0201
Employee Classification
HR0202
Recruitment, Selection and Hiring
HR0203
Staff Qualifications
HR0204
Employment Files
HR0205
Non-Union Employee Seniority
HR0207
Termination Compensation
HR0208
Resignation & Retirement
HR0209
Student and Volunteer Placements
HR0210
Employment Background Check
Defines the parameters for years of service, collective agreement, grievance procedure, flower donation requests, and staff attendance at board meetings.
Grievance Procedure for Non-Union and Managerial Staff
HR0301
Employee Recognition
HR0302
Negotiation and Ratification of Collective Agreements
HR0303
Flower/Donation Requests
Defines the parameters and the procedures related to employee compensation and payroll.
HR0401
Position Descriptions
HR0402
Job Evaluation
HR0403
Payroll
HR0404
United Way Payroll Deduction Program
HR0405
Salary Determination
Defines the parameters for benefits administration, OMERS administration and Employee Assistance.
HR0501
Employee Benefits
HR0503
Vision Care
HR0504
Liability Insurance
HR0506
Access to Tobacco Cessation Supports
Defines the parameters that address the hours than an employee works.
HR0601
Hours of Work
HR0602
Paid Rest Periods
HR0603
Flexible Working Hours
HR0604
Flexible Working Hours for Managerial Staff
Defines the parameters that address employee holiday, vacation, and leaves.
HR0701
Vacation
HR0702
Statutory Holidays
HR0703
Family Related Leave
HR0704
Sick Leave
HR0705
Bereavement Leave
HR0707
HR0708
Leave of Absence (paid)
HR0709
Leave of Absence (unpaid)
HR0710
Court Attendance
HR0711
Winters Season Office Closures
HR0712
Pre-Paid Leave of Absence
Defines the parameters and includes all aspects of employee growth and development including orientation, inservicing, mentoring, succession planning.
HR0801
New Employee Orientation and Onboarding
HR0802
Professional Development
HR0803
Out of Province and Out of County Travel
Define the parameters for office use, office closure, alternative office settings and incident response.
OP0102
Use of Rooms for Non-Health Unit Activities
OP0103
Smoke and Vape-Free Offices Policy
OP0104
Office Closure
OP0107
Response to Health Unit Vaccine Fridge Alarms
OP0108
Hybrid Office
OP0109
Vehicle Idling
Define parameters and legislative requirements, in addition includes policies that support and encourage employee health in the broadest sense.
HS0101
Agency Health and Safety Policy
HS0102
Staff Exposure to Blood and Body Fluids
HS0103
Electrical Safety and Maintenance
HS0104
Slips Trips and Falls
HS0105
Injury/Illness While in the Course of Employment: WSIB
HS0106
Influenza Immunization
HS0107
Staff Immunization Recommendations
HS0109
Workplace Violence and Prevention
HS0110
Protection From Second Hand Smoke and E-Cigarette Vapour
HS0111
Creating a Supportive Workplace Food Environment
HS0112
Harassment Response Policy and Program
HS0113
Joint Health and Safety Committee
HS0114
Motor Vehicle Incident Prevention
HS0115
Breastfeeding Friendly Workplace
HS0116
Use of Safety-Engineered Needles
HS0117
Early and Safe Return to Work
Define parameters for information privacy and access, documentation, and records management.
IM0101
Personal Health Information Privacy Policy
IM0108
Information Privacy and Security Incident Management Policy
IM0109
Documentation
IM0110
Records Management
IM0111
Contact Management
IM0113
Library Services
IM0117
Use of Electronic Signatures
IM0119
Information Privacy and Security Assessment
IM0120
Fax Policy
Define parameters for communications with the public and other stakeholders (external communications) in order to ensure efficiency, effectiveness, quality and consistency.
PR0101
Media Relations and Communications
PR0102
Copyright
PR0103
Use of Health Unit Logo
PR0104
French Translation
PR0105
Resource Production Distribution & Ordering
Define the parameters for obtaining funding, expending agency funds, purchasing required equipment and clothing and for claiming expenses incurred while on agency business in order to ensure integrity and financial controls.
FI0101
Travel Conservation and Reimbursement
FI0102
Meal Allowance
FI0103
Clothing & Equipment (Health Unit Supplied)
FI0104
Expense Report
FI0105
Office Supply and Equipment Requisition
FI0106
Petty Cash
FI0107
Procurement Policy
FI0108
Corporate Sponsorship
FI0109
Involvement with External Applications for Funding
Defines parameters for access and use of agency technology and resources.
TQ0101
Electronic Monitoring and Acceptable Use of SMDHU IT Equipment
TQ0102
Systems Access and Changes Including Email and Voicemail
TQ0103
Email and Voicemail Access from Home
TQ0104
Remote Access to Agency Network
TQ0105
Internet Policy and Guidelines
TQ0107
Use of Portable Electronic Storage Devices
TQ0108
Cell Phones and Other Mobile Communication Devices Deployment and Use
TQ0109
TQ0110
Personal Use of Health Unit Equipment & Services
Defines agency expectations for planning to be applied within all programs and services.
PP0101
Involving the Community in Planning
PP0102
Operational Plans
PP0103
Public Health Research, Planning, Approval & Conduct
PP0104
Data Collection Policy
PP0105
Request for Service from External Clients
PP0107
Baby Friendly Initiative
PP0108
Accessible Client Service
LG0101
Consent for Treatment
LG0102
Report to Children's Aid
LG0103
Reporting of Medication Errors and Near Miss Policy
LG0104
Delegation of Controlled Acts
LG0105
Provincial Offenses Act Part III
LG0106
Mandatory Blood Testing for Blood Borne Disease
LG0107
Designation of Provincial Offenses Officer
LG0108
Commissioner for Taking Affidavits
LG0109
Corporate and Business Searches
LG0110
Title Searches
LG0111
Smoker’s Helpline Fax Referral
