Simcoe Muskoka District Health Unit Barrie Office
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COVID-19 Immunization Orientation & Resources

Welcome to the Simcoe Muskoka District Health Unit COVID-19 Immunization Orientation. We are excited to have you onboard for this vital part of our local COVID-19 response. The following pages will be a resource for you in all the components of your orientation and clinic experience.

Orientation activities will include a combination of in person orientation, virtual sessions, on-line self-study and onsite clinic orientation. There are many different roles that are required to run a successful mass immunization clinic including: Managers, COVID-19 screeners, Clinic Administrative staff, Clinic Coordinators, Immunizers, After Care support, Inventory Assistants, Clinic Volunteers and other General clinic support functions.

Please follow the instructions in each section and click on the bars that are relevant to your role.

COVID-19 Vaccine Clinic Volunteers click here.

Please review the following information on our website

About Us

Office Locations and Contact Information

 

Please review all of the following Agency Policies –

Performance Management and Code of Conduct

Hours of Work

Health and Safety

Program Planning / Service Delivery

Legal Professional Practice

 

Applicable Forms - these are available for your reference should you need them


Information Management

 

Purchasing Expense and Finance

 

Technology and Equipment

Note:

Agency Policies and Procedures – Table of Contents (Additional Agency policies are available on the please review the table of contents. You are not required to review all of the policies and procedures listed on the table of contents at this time).

Please complete the following training modules. Some modules require the submission of quiz of a certificate of completion. Please follow the instructions related to certificate of completion for each module.

Accessibility for Ontarians with Disabilities Act (AODA) and the Integrated Accessibility Standards Regulation (IASR)

These are Ontario laws that went into effect in 2005 and 2011 respectively. The goal of this legislation is to make Ontario accessible for people with disabilities by 2025, by creating and enforcing accessibility standards. The following AODA training modules are mandatory for your position and must be completed by you during your first week of employment. A link to the required session is below. Once complete, click the certificate button at the end of the training, fill in your name and check the Customer Service Standard training box and save the certificate before exiting. Please keep a copy for your records and email a copy of the certificate to [email protected].

 

Workplace Hazardous Material Information System 2015

Review the WHMIS 2015 PowerPoint, complete the quiz electronically. In order to complete the quiz.

1. Download the quiz onto your computer desktop.

2. Complete the quiz electronically.

i) For department choose Clinical Service

ii) For the office choose the office you are assigned to based on your employee contract

 3. Once complete remember to save and/or print the document.  Please keep a copy for your records and email the quiz to [email protected]

 

Health and Safety

  • Ministry of Labour Health and Safety - module link (approximately 60 minutes).
  • Scroll to bottom of page and choose Access the e-Learning Module. You will receive a "Proof of Completion" certificate once you complete the training. You must save and/or print the certificate before exiting the module. The Ministry of Labour will not store your certificate nor will they email it to you, or keep a record of training. Please keep a copy for your records and email the certificate to [email protected]


    Personal Protective Equipment

    The following videos are available at the links below. After clicking on the web link find the applicable video as named below and review. You will be given an opportunity to practice these skills at the clinic location during your on-site orientation.


    Baby Friendly Initiative (BFI)


    Kronos - Workforce Time Keeper

    (Please note that you need to be logged into Citrix or VPN before opening Kronos).

     

    Employee Web Access (EWA) Expense & Mileage Claim Portal

    School Program Immunization:  Catch-Up Program

    Starting in April 2022, we will begin to offer catch-up immunization clinics in local schools for students in Grades 8, 9 and 10 who missed getting routine vaccines offered at school clinics, due to pandemic program disruptions.  At these clinics, Hepatitis B, Human Papillomavirus (HPV), and Meningococcal vaccines will be offered to protect against serious diseases. 

    Orientation March 31, 2022 Part 1 - video

    Orientation March 31, 2022 Part 2 - video

    Orientation March 31, 2022 Part 3 - video

     

    PROCEDURES:

     

    HEALTH & SAFETY:

     

    MEDICAL DIRECTIVES:

     

    PRODUCT MONOGRAPH:

     

    CLINIC RESOURCES:

     

    VACCINE FACT SHEETS:

     

    m-IMMs / iPADs

     

    RESOURCES:

    Georgian College COVID-19 Vaccine Clinic Orientation

    Created by SMDHU for the training of nursing students who will be assisting in the COVID-19 Vaccine Clinics at Georgian College.  Please review the presentation and links below:

    COVID-19 Vaccine Clinic Orientation PowerPoint presentation - January 11, 2022

     

    Clinic Role Descriptions


    Infection Prevention and Control (IPAC) Guidance for COVID-19 Immunization Clinics

    Low Dead-Volume Syringes and/or needles for Pfizer-BioNTech COVID-19 Vaccine

    The S.T.E.P.S to Pfizer-BioNTech COVID-19 Vaccination

    The following information is intended for employees and community partners who will be providing COVID-19 immunizations to clinic clients

    Medical Directives

    Pediatric Pfizer BioNTech COVID-19

    Pfizer BioNTech COVID-19

     Moderna COVID-19

    Astra Zeneca COVID-19

    Janssen (Johnson & Johnson)

    Novavax Nuvaxovid COVID-19

    Anaphylaxis

    Anaphylaxis Management and Administration of Epinephrine Directive


    COVID-19 Vaccine Quick Reference


    NACI (National Advisory Committee on Immunization)

    Ministry of Health Relevant Information & Planning Resources

    • Pre and post Vaccine Documents
    • Immunization Documents
    • Health Care Provider Education Documents
    • Prioritization Resources
    • LTCH/RH Resources

      

    Public Health Agency of Canada

     

     SMDHU Health Faxes

     

    Other Misc. Resources

    Language Line Quick Reference (Translation Services)

    Transport of Pfizer BioNTech COVID-19 Vaccine

    COVaxOn is the vaccination management system being used by the province of Ontario and allows immediate access to real time data.  It enables the capture of necessary data related to both vaccine inventory (from the time we receive the vaccine until the dose is administered) as well as immunization (documenting the details of each dose provided).

    COVAX – Acceptable Use

    Please note it is required to watch the Cyber Security video prior to using COVAX.  If you have not received the video link please reach out to [email protected]

     

    Job Aids for various clinic roles

     

     "How to" Reference Documents

    Acting Vice-President

    Mary Ann Holmes ext. 7464

    Immunization Managers

    Deanna Thompson ext. 7304

    Rebecca Dupuis ext. 7714

    Julie Savaglio ext. 7471

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