Photo of Barrie office building
print header

Agency Policies and Procedures - Table of Contents

GEN0100 - P&P General

Defines the various types of policy statements guiding actions and practice within the organization including how these statements are developed and approved. Also includes information of relevance to the interpretation of policy statements.

 Policy #

 Policy Description

 Date Approved

GEN0101

Policy Authority, Distribution and Change

June 12, 2013

GEN0102

Definitions

March 1, 1998

GEN0103

Guidebooks

February 25, 2015

GEN0104

Protocol and Guideline

June 8, 2011

GEN0105

Directives and Standing Orders

August 25, 2010

GEN0106

Committee Form & Function

June 8, 2011

GEN0107

Emergency Response

September 25, 2013

GEN0108

Emergency Fan- Out Notification System Policy

January 9, 2013
HR0100 – Performance Management/Code of Conduct

Sets expectations for employee behaviour where organizational values dictate the acceptable code of conduct. Includes process for performance review, conflict of interest, fund raising and attendance.

Policy # Policy Name Date Approved/Latest Update

HR0101

Employee Conduct

February 12, 2014

HR0102

Conflict of Interest

July 15, 1998

HR0103

Acceptance of Gifts, Donations and Honoraria

June 8, 2016

HR0104

Gambling Activities for Fund Raising

October 23, 1996

HR0105

Performance Review

September 26, 2012

HR0106

Attendance Management

February 9, 2000

HR0107

Attendance Control

February 9, 2000

HR0108

Alcohol Cannabis and Drug Use Policy

November 28, 2018

HR0200 – Employment Practices

Defines the parameters for recruitment, hiring, termination and related information management.

 Policy #
 Policy Name
 Date Approved/Latest Update

HR0201

Employee Classification

January 8, 2014

HR0202

Recruitment, Selection and Hiring

January 14, 2015

HR0203

Staff Qualifications

December 14, 2007

HR0204

Employment Files

October 26, 2016

HR0205

Seniority

February 9, 2009

HR0206

Temporary Lay Offs

July 22, 2009

HR0207

Termination Compensation

February 8, 2017

HR0208

Resignation & Retirement

May 14, 2008

HR0209

Student and Volunteer Placements

August 9, 2000

HR0210

Employment Background Check

January 16, 2014
HR0211 Appointment of the Leadership Designate Role November 9, 2015
HR0300 – Employee Relations

Defines the parameters for years of service, collective agreement, grievance procedure, flower donation requests, and staff attendance at board meetings.

 Policy #
 Policy Name
 Date approved/Latest Update

HR0301

Years of Service Awards

September 19, 2007

HR0302

Negotiation and Ratification of Collective Agreements

March 3, 2010

HR0303

Flower/Donation Requests

January 26, 2011

HR0304

Staff Attendance at Board Meetings

May 14, 2008

HR0305

Grievance Procedure

March 3, 2010
HR0400 – Compensation

Defines the parameters and the procedures related to employee compensation and payroll.

 Policy #
 Policy Name
 Date Approved/Latest Update

HR0401

Position Descriptions

June 26, 2002

HR0402

Job Evaluation

February 9, 2000

HR0403

Payroll

June 10, 2009

HR0404

Payroll Deduction Programs

February 9, 2000

HR0405

Salary Determination

July 13, 2016
HR0500 – Benefits

Defines the parameters for benefits administration, OMERS administration and Employee Assistance.

 Policy# Policy Name
 Date Approved/Latest Update

HR0501

Employee Benefits

January 26, 2011

HR0502

Maternity and Parental Leave Salary Top Up

January 17, 2007

HR0503

Vision Care

December 14, 2015

HR0504

Liability Insurance

February 9, 2011

HR0506

Access to Tobacco Cessation Supports

February 10, 2016
HR0600 - Hours of Work

Defines the parameters that address the hours than an employee works. 

 Policy #
 Policy Name
 Date of Approval/Latest Update

HR0601

Hours of Work

March 1, 1998

HR0602

Paid Rest Periods

September 25, 1996

HR0603

Flexible Working Hours

February 9, 2000

HR0604

Flexible Working Hours for Managers

March 1, 1998
HR0700 - Holiday Vacation Leaves

Defines the parameters that address employee holiday, vacation, and leaves.

 Policy# Policy Name
 Date of Approval/Latest Update

HR0701

Vacation

May 12, 2014

HR0702

Statutory Holidays

March 24, 2010

HR0703

Family Related Leave

December 10, 2003

HR0704

Sick Leave

December 10, 2003

HR0705

Bereavement Leave

January 17, 2007

HR0706

Maternity Leave

January 17, 2007

HR0707

Parental or Adoption Leave

January 17, 2007

HR0708

Leave of Absence (paid)

December 19, 1990

HR0709

Leave of Absence (unpaid)

April 27, 2015

HR0710

Court Attendance

March 3, 2010

HR0711

Winters Season Office Closures

September 16, 2009

HR0712

Pre-Paid Leave of Absence

July 9, 2014
HR0800 - Employee Training and Development

Defines the parameters and includes all aspects of employee growth and development including orientation, inservicing, mentoring, succession planning.

 Policy #
 Policy Name
 Date Approved/Latest Update

HR0801

New Employee Orientation and Onboarding

December 4, 2017

HR0802

Professional Development

September 6, 2017

HR0803

Out of Province and Out of County Travel

May 21, 2008
OP0100 – Office Polices

Define the parameters for office use, office closure, alternative office settings and incident response.

 Policy #
 Policy Name
 Date Approved/Latest Update

OP0102

Use of Rooms for Non-Health Unit Activities

October 19, 2016

OP0103

Smoke and Vape-Free Offices Policy

October 25, 2017

OP0104

Office Closure

July 12, 2017

OP0106

Alternate Workplace Policy

November 24, 1993

OP0107

Response to Health Unit Vaccine Fridge Alarms

October 9, 2018

OP0108

Innovative Office

April 24, 2013

OP0109

Vehicle Idling

October 12, 2009
OP0110 Work from Home Policy July 12, 2017
HS0100 – Health and Safety

Define parameters and legislative requirements, in addition includes policies that support and encourage employee health in the broadest sense.

 Policy #
 Policy Name
 Date Approved/Latest Update

HS0101

Agency Health and Safety Policy

October 20, 2010

HS0102

Staff Exposure to Blood and Body Fluids

October 23, 2013

HS0103

Electrical Safety and Maintenance

August 30, 2016

HS0104

Slips Trips and Falls

January 12, 2005

HS0105

Injury on Duty

December 19, 1990

HS0106

Influenza Immunization

June 10, 2015

HS0107

Staff Immunization Recommendations

May 10, 2000

HS0109

Workplace Violence and Prevention

June 9, 2010

HS0110

Protection From Second Hand Smoke and E-Cigarette Vapour

January 24, 2018

HS0111

Role - Modeling Healthy Eating Practices

November 3, 2010

HS0112

Harassment Response Policy and Program

March 10, 2017

HS0113

Joint Health and Safety Committee

October 20, 2010

HS0114

Motor Vehicle Incident Prevention

February 8, 2012

HS0115

Breastfeeding Friendly Workplace

October 26, 2016

HS0116

Use of Safety-Engineered Needles

September 28, 2011

HS0117

Early and Safe Return to Work

June 12, 2013
HS0118 Infection Prevention and Control: Routine Practices and Additional Precautions February 25, 2015
HS0119 Cleaning and Disinfection of Non-Critical Multi-Use Device / Equipment May 27, 2015
HS0120 Hand Hygiene May 27, 2015
IM0100 – Information Management

Define parameters for information privacy and access, documentation, and records management.

 Policy #
 Policy Name
 Late of Approval/Latest Update

IM0101

Information Privacy - Principles

September 20, 2006

IM0102

Information Privacy - Accountability

September 20, 2006

IM0103

Information Privacy - Consent

September 20, 2006

IM0104

Information Privacy - Collection and Use

Sepember 20, 2006

IM0105

Information Privacy - Disclosure

September 20, 2006

IM0106

Information Privacy - Access

September 20, 2006

IM0107

Information Privacy - Correcting Records

September 20, 2006

IM0108

Information Privacy - Privacy Breach

September 20, 2006

IM0109

Documentation

October 9, 2013

IM0110

Records Management

November 24, 2003

IM0111

Contact Management

August 9, 2006

IM0112

Sharing of Agency Contacts

August 9, 2006

IM0113

Library Services

August 23, 2000

IM0114

Intranet Management

July 17, 2000

IM0115

Website Management

July 17, 2000

IM0116

Website Links

November 22, 2000

IM0117

Use of Electronic Signatures

October 22, 2008

IM0119

Information Privacy and Security Assessment

September 23, 2009

IM0120

Fax Policy

May 28, 2014
PR0100 – Public Relations and Communications

Define parameters for communications with the public and other stakeholders (external communications) in order to ensure efficiency, effectiveness, quality and consistency.

 Policy #
 Policy Name
 Date of Approval/Latest Update

PR0101

Media Relations and Communications

July 24, 2007

PR0102

Copyright

May 24, 2007

PR0103

Use of Health Unit Logo

October 22, 2008

PR0104

French Translation

July 7, 1999

PR0105

Resource Production Distribution & Ordering

October 20, 2010
PR0106Social MediaAugust 29, 2018
FI0100 - Purchasing Expenses and Finance

Define the parameters for obtaining funding, expending agency funds, purchasing required equipment and clothing and for claiming expenses incurred while on agency business in order to ensure integrity and financial controls.

 Policy #
 Policy Name
 Date of Approval/Latest Update

FI0101

Travel Conservation and Reimbursement

March 5, 2014

FI0102

Meal Allowance

June 22, 2016

FI0103

Clothing & Equipment (Health Unit Supplied)

September 25, 1996

FI0104

Expense Report

March 3, 2010

FI0105

Office Supply and Equipment Requisition

September 25, 1996

FI0106

Petty Cash

October 12, 2016

FI0107

Procurement Policy

March 16, 2016

FI0108

Corporate Sponsorship

September 29, 2004

FI0109

Involvement with External Applications for Funding

July 7, 1999
FI0110 Asset Capitalization Policy November 18, 2015
FI0111 Use of Agency Credit Cards and Purchasing Cards October 12, 2016
TQ0100 – Technology and Equipment

Defines parameters for access and use of agency technology and resources.

 Policy #
 Policy Name
 Date of Approval/Latest Update

TQ0101

Acceptable Use

January 11, 2017

TQ0102

Systems Access and Changes Including Email and Voicemail

July 17, 2000

TQ0103

Email and Voicemail Access from Home

March 5, 2008

TQ0104

Remote Access to Agency Network

March 5, 2008

TQ0105

Internet Policy and Guidelines

July 12, 2000

TQ0107

Use of Portable Electronic Storage Devices

November 30, 2005

TQ0108

Cell Phones and Other Mobile Communication Devices Deployment and Use

November 9, 2016

TQ0109

Leased Car

October 23, 1996

TQ0110

Personal Use of Health Unit Equipment & Services

March 3, 2010
TQ0111 Text Messaging SMDHU Clients September 24, 2014
PP0100 – Program Planning / Service Delivery

Defines agency expectations for planning to be applied within all programs and services.

 Policy #
 Policy Name
 Date Approved/Latest Update

PP0101

Involving the Community in Planning

June 26, 1996

PP0102

Operational Plans

August 12, 2009

PP0103

Public Health Research, Planning, Approval & Conduct

January 22, 2014

PP0104

Data Collection Policy

March 5, 2008

PP0105

Request for Service from External Clients

May 11, 2011

PP0107

Baby Friendly Initiative

September 7, 2017

PP0108

Accessible Client Service

February 7, 2017
LG0100 – Legal Professional Practice
Defines parameters for action that are legally mandated or defined within professional standards of practice.
 Policy #
 Policy Name
 Date of Approval/Latest Update

LG0101

Consent for Treatment

June 26, 1996

LG0102

Report to Children's Aid

March 4, 2009

LG0103

Reporting of Medication Errors and Near Miss Policy

August 29, 2018

LG0104

Delegation of Controlled Acts

August 25, 2010

LG0105

Provincial Offenses Act Part III

November 22, 2000

LG0106

Mandatory Blood Testing for Blood Borne Disease

February 11, 2015

LG0107

Designation of Provincial Offenses Officer

November 22, 2000

LG0108

Commissioner for Taking Affidavits

November 22, 2000

LG0109

Corporate and Business Searches

November 22, 2000

LG0110

Title Searches

November 22, 2000

LG0111

Smoker’s Helpline Fax Referral

February 8, 2017
Did you find what you were looking for today?
What did you like about this page?
How can we improve this page?
Page
Feedback

If you have any questions or concerns that require a response, please contact Health Connection directly.

Thanks for your feedback.
Failed to submit comment. Please try submitting again or contact us at the Health Unit.
Comment already submitted ...